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Wintertime Mailbox Repair or Replacement Policy

ORANGE TOWNSHIP, DELAWARE COUNTY, OHIO
WINTERTIME MAILBOX REPAIR OR REPLACEMENT POLICY


This policy establishes guidelines regarding damage to a mailbox resulting from Orange Township’s winter-time roadway snow removal operations.  This policy shall be effective April 21, 2014.

1.    Orange Township suggests an annual general inspection of mailbox location and quality of construction every year as to the following: that the mailbox is located a minimum of 6” from face of curb or edge of pavement to face of mailbox; that the mailbox has a sturdy post; that its metal is not rusted and its wood is not rotten; and that all loose hinges and bolts are replaced.

2.    Orange Township will not be responsible for any repair or replacement of mailboxes that fail to meet the following requirements:
    a.    The mailbox is located a minimum of 6” from face of curb or edge of pavement to face of mailbox; and
    b.    The mailbox is able to withstand the weight of snow removal  including, but not limited to, having the following characteristics:
            -    No rotten wood or rusted metal;
            -    Sturdy and stable post and mail box; and
            -    No loose or missing hinges, bolts or screws.

3.    Procedure for consideration of a request for repair or replacement of a damaged mailbox:
    a.    A Wintertime Mailbox Repair or Replacement Request Form, which can be obtained on the Orange Township website at www.orangetwp.org/Departments/Roads/Mailboxform or by contacting the Orange Township Maintenance and Parks Director @ 740-657-2630 or , must be completed and submitted to the Orange Township Maintenance and Parks Director
    b.    Once the form has been submitted, a representative of the Maintenance Department will inspect the mailbox for compliance with the above stated requirements.  If possible, a temporary repair may be made so that mail can be received.
    c.    After the inspection, the Maintenance and Parks Director will review its results and determine whether the mailbox complied with the above stated requirements and whether the facts clearly indicate that the damage was the result of Orange Township’s wintertime roadway snow removal operations.  The Maintenance and Parks Director or their designee will then contact the property owner and inform them of the review’s findings and any plan of action.
    d.    If the Maintenance and Parks Director determines the mailbox met the above requirements and that the facts clearly indicate the damage was the result of the Township’s operations, but not involving direct contact with a Township vehicle that was reported as an accident, the mailbox will be repaired or replaced by the Township, provided that the estimated cost of the same does not exceed $150.00 per mailbox.  If the estimated cost of repair or replacement exceeds that amount, the Maintenance and Parks Director will offer the property owner a Township contribution of $150.00 to be used for such purposes.
    e.    If the Maintenance and Parks Director determines the mailbox met the above requirements and that the facts clearly indicate the damage was the result of the Township’s operations involving direct contact with a Township vehicle that was reported as an accident, the mailbox will be repaired or replaced by the Township, or the matter referred to the Township’s insurance company for resolution.
    f.    If the Maintenance and Parks Director determines the mailbox did not meet the above requirements and/or that the facts do not clearly indicate the damage was the result of the Township’s operations, no further action will be taken and the repair/replacement shall be the responsibility of the property owner(s).

4.    If the property owner wishes to appeal the decision of the Maintenance and Parks Director, they shall submit a written appeal to the Township Administrator.  The Township Administrator will use the review standards stated above, apply them to the results of the inspection and the facts and uphold or overturn the decision of the Maintenance and Parks Director.  The decision of the Township Administrator shall be final.




1816 - Orange Township
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